Short Description
The Billing and Timesheet Management Specialist is responsible for ensuring accurate and timely preparation of invoices, tracking billable hours, and managing timesheet submissions for employees and contractors. This role requires exceptional Account receivable – Order to Cash, organizational skills, attention to detail, and the ability to collaborate effectively with internal teams and clients.
Qualifications
Languages: English and German (verbal and written – minimum B2)
Order to Cash knowledge is a must
Bachelor’s degree in accounting, finance
Proven experience in billing, invoicing, or timesheet management.
Strong knowledge of Excel and data analysis.
Excellent communication and interpersonal skills.
High attention to detail and strong problem-solving abilities.
Job Responsibilities
- Prepare, review, and send invoices to clients based on contractual agreements.
- Ensure all billing details are accurate, including rates, hours, and expenses.
- Address billing inquiries and resolve discrepancies promptly.
- Collect, review, and approve timesheets submitted by employees and contractors.
- Verify that all timesheets are compliant with company policies and client requirements.
- Track billable and non-billable hours for accurate reporting.
- Maintain accurate records of invoices, payments, and timesheets.
- Generate regular financial reports for management and clients.
- Ensure adherence to billing guidelines, tax regulations, and contractual obligations.
- Run macros to automate repetitive tasks and improve efficiency.
- Identify and correct errors in billing and timesheet data to ensure accuracy.
- Regularly review processes to minimize the risk of errors and implement corrective actions as needed.
- Work closely with project managers and department heads to reconcile project hours and expenses.
- Serve as the primary point of contact for billing-related queries from clients and employees.
- Coordinate with the finance team to ensure timely payment processing and follow-ups.
- Identify and implement enhancements to streamline billing and timesheet processes.
- Stay updated on industry best practices and recommend system upgrades or new tools.
